On-Site Staff

Camping In Ontario(CIO)/CCRVA staff will be on site at the Niagara Falls Convention Centre from 8:00 a.m. on Sunday, November 17th.

Badges

All staff attending the event must have a badge. Please see CIO/CCRVA staff to pick up your badges. Please ensure that you have supplied all attendees names prior to the event. 10’ by 10’ booths are limited to 4 people. 10 by 20’ are limited to 6 people.

The additional cost per additional attendee is $200.00 plus HST.

Insurance

Each exhibitor must provide proof of insurance covering them for the entire duration of the show, including move-in and move-out. Coverage for liability of a minimum of $2,000,000 is required.

• 10 by 10 booth – CIO Suppliers* $1200.00
• 10 by 10 booth – Suppliers – $1500.00
• 20 by 10 booth – CIO Supplier* $2250.00
• 20 by 10 Booth – Suppliers – $2,750.00
• Space Required over 20’ by 10’: an additional $750.00***

*Discount only applies to CIO suppliers in good standing as at April 30th.

*** Please call Alexandra at 905-409-0011 to discuss large booth requirements before registering.

Price includes 2 attendees for duration of trade show.

Price includes, Sunday Reception, Breakfast and Lunch on Monday, November 18th.

Pricing for additional attendees is $300 per person.

10’ by 10’ booths are limited to 2 additional attendees. 20’ by 10’ booths are limited to 6 attendees in total.

Show Move In and Out Times

• Sunday Start move in time to be determined.
• Booth set-up must be completed by 5:00 p.m. on Sunday, November 17th, 2024.
• Move-out – Booths must be torn down and vacated by 4:00 p.m.

** These times may vary due to scheduling changes.

Tentative Agenda

• Sunday, November 17: 6:00 pm to 9 pm – opening of Convention on floor of CampEX.
• All exhibitors must be in their booths.
• Monday, November 18: CampEx opens at 9:00 am and runs until 4:00 pm.
• Exhibitors are invited to have breakfast and lunch with attendees.

**This agenda is subject to change.

Balloons

Only Air-filled balloons are permitted in the space. Helium balloons are not permitted.

Cable Routing

All electrical, data, and audio visual cables must be secured and matted to conform to electrical and safety standards, and are subject to inspection at any time. Cables are not permitted on the floor across doorways or entrance thresholds without the use of a cable management system. Suppliers must install their own matting, which will later be inspected by our staff prior to the start of the event.

Tape

Only approved tape may be used on all carpeted areas (see “Adhesives & Tapes”) Floor Marking To identify booth locations on the floor of our Exhibit Hall, only Painter’s Tape and railroad chalk are permitted for use.

On-Site Storage

Niagara Falls Convention Centre does not have on-site warehousing facilities and cannot accept any freight or material shipments prior to a scheduled load-in date.

Our staff will not sign for or accept any early deliveries, including those that require COD and have duty or taxes owing.

Clients are responsible for communicating this message to exhibitors.

Freight consignment and the arranging of off-site storage before, during, and after the dates outlined in the license agreement are the sole responsibility of the client.

All deliveries must be arranged through your general service contractor.

Any unloaded or loaded freight must not be stacked or stored against fire exits, extinguishers, or pull stations.

Stranded goods left at the end of an event will be collected and attempts will be made to return such goods to the owner. Any goods left on the premises after an event that require return shipping will be at the owner’s expense.

Niagara Falls Convention Centre does not have available empty crate storage on-site. Once exhibit materials have been unloaded, crates must be removed from the Exhibit Hall by your general service contractor for off-site storage.

Elevators

Passenger elevators are available for use by the public with wheelchairs, baby carriages, strollers, and other mobility devices. These elevators are not to be used for moving equipment as damages and delays may occur.

Freight and service elevators are available for the movement of equipment. A set of escalators can be found in our lobby, and they are for passengers only and not for moving freight or equipment.

Material and Waste Removal

Suppliers are required to remove all materials upon completion of the event. This includes, but is not limited to, recyclables, equipment, furniture, crates, packing materials, printed materials, pallets, lumber, and litter.

Niagara Falls Convention Centre does not accept responsibility for items left beyond the scheduled load-out time. Costs related to the disposal of abandoned materials are chargeable to the client. A charge for the removal of trash, debris, and oversized or non-compactable items will be incurred by the client.

Exhibitor Services Desk

Our Exhibitor Services Desk facilitates check-in and helps keep track of all exhibitors and exhibitor appointed contractors. It is essential that clients inform their exhibitors and contractors of the requirement to check-in with our Exhibitor Services Desk upon their arrival on-site.

Exhibitors are expected to bring their own tools, ladders, brooms, dollies, and other items required to build their exhibit. Niagara Falls Convention Centre does not supply these items.

Any work performed above 3m (10ft) will require fall arrest protection and assistance from Encore Canada.

Please contact James Abbott, 416-553-6264, [email protected].

Any exhibit construction that requires the use of power tools must have the appropriate dust extraction equipment. All materials and waste must be removed by exhibitors upon completion of the event.

All on-site work shall comply with regulations under the Occupational Health and Safety Act and Niagara Falls Convention Centre safety practices. PPE is the responsibility of every worker (see “Personal Protective Equipment”).

Floor Loading

Floor Loading psf=pounds per square foot

• Exhibit Hall – 500 psf
• Meeting & Pre-function Spaces – 100 psf

Show Services

Show Services will be provided by Stronco Show Services. Stronco will be providing each booth with the following:

• Signage
• Pipe and Drape for each 10 ft by 10 ft booth
• Carpet for each booth – if not required – please let us know
• 2 Chairs (Grey)
• 1 skirted 8 ft long table

Other Logistics

Stronco can provide brokerage services, transportation, advance receiving and post show warehousing. Costs for these services are on an individual basis to the exhibitor directly and are based on weight, size and location of shipment. Please let us know if you require any of these services from Stronco.

Our loading dock is located on the west side of the building, with access from Stanley Avenue as well as Dunn Street.

There are seven (7) loading bays in total, with the following measurements:

• Loading Bays 1, 4, 5 & 7 are 8 ft. (w) by 9 ft. (h) and suitable for large trailer trucks
• Loading Bays 2, 3 & 6 are 8 ft. (w) by 9 ft. (h) and suitable for cube vans or small trucks
• Directly in the middle of the seven (7) loading bays is a 12.5 ft. (w) by 14.1 ft. (h) freight ramp with direct access to the Exhibit Hall.

Our loading dock is to be used for temporary unloading and loading.

Our facility does not permit any long-term parking in the loading dock, and any vehicle or trailer found in violation will be ticketed or towed at the owner’s expense. The facility has plenty of available parking for all contractors, exhibitors, and vendors. Loading Dock

Marshalling

Our facility does not have a truck marshalling yard.

However, our parking lot can be used for truck marshalling on non-event days.

Three (3) personnel will be on site for the load-ins and load-outs in order to ensure control, safety, and efficiency.